How to Add a Signature to Staff Member

Each day, you may sign many different types of documents – fax cover pages, letters, OCF-18s, OCF-21s, WSIB claim forms, and others. Some of these documents are signed by office administrators, and others, by the service providers. Universal Office provides functionality to help you automate the process of writing letters, completing forms, and adding an electronic signature.

Prerequisite Steps

1. Write a signature on a blank piece of paper.
   Tip: For best results, use dark ink and press hard on the page when signing.
2. Scan the signature into one of the following formats:
   • GIF
   • JPG
   • BMP
   • TIFF
   • PNG
3. Save the scanned image on your computer. Remember the location as you will need it later.

To perform the following procedures, open the Staff Manager.

Attach Electronic Signature

1. Locate and select a Staff Member.
2. Click [Edit Staff] on the toolbar.
3. Click Load in the Electronic Signature section.
4. Locate and select the scanned signature file.
5. Use the red sizer to crop the signature.
6. Use the Sensitivity of transparency scale to adjust the quality of the signature.
   
7. When finished, click Save.
8. Click [Save Staff] on the toolbar.

Note: The attached electronic signature will appear on claim forms and other documents where the Staff Member is selected as signatory.

Remove Electronic Signature

1. Locate and select a Staff Member.
2. Click [Edit Staff] on the toolbar.
3. Click Clear in the Electronic Signature section.
4. Click [Save Staff] on the toolbar.